it’s good software that binds your office equipment to your working practices

The machine of a thousand features

It’s a truth we dare not utter: our document systems can do much more than we ask them to do. Without changing a single printer or copier you could transform the way your staff work, freeing them from manual processes and activating faster, simpler and more reliable automated processes.
Software is the key that unlocks this potential...

Complex processes from a single button

Some incoming documents need complex processing with information being gleaned from them, copies being sent to various departments and scanned versions being archived.
Solutions such as eCopy and KYOcapture can automate such complex processes so that everything is controlled by the press of a single button.

In action

Advanced solutions such as KYOcapture and eCopy can:
import paper and electronic documents,
enhance, encrypt and interpret them,
forward them to other users, archive storage, databases or document management systems
Complex processes can be assigned to single buttons on your MFP, making them accessible by all staff in a simple and reliable fashion.

Bypass disruptive printers

How often do you find that the document you thought had printed is assigned to a broken printer or stuck in a long queue?
‘Routing’ software such as KYOroute will automatically divert documents to the devices that can print them most quickly, avoiding bottlenecks and broken printers.

Security that’s both simple and smart

Many organisations are obliged to protect client, patient or commercial confidentiality. Printed documents that can be viewed or collected by passing staff endanger this obligation.
Security systems that depend on PINs and passwords are cumbersome for users and damage productivity. Smarter systems such as Equitrac and KYOcontrol let users wave their personal swipe card at a machine and collect their documents quickly, easily and securely.

In action

With Equitrac or KYOcontrol, documents are released when a user identifies himself with his swipe-card. It’s quick, simple and secure.
The systems also log document costs against users, helping cost control and enabling internal cross-billing.

Why does printing and copying cost you so much?
 

Software doesn't just improve processes and capitalise on your hardware investment; it can save you money too.
You see the bill after bill for print and copy costs - but who’s doing all the printing? Solutions such as Equitrac and KYOcontrol automatically record who prints what, allowing you to identify departments where cost savings are needed or implement cross-billing within your organisation.

Complex distribution made simple
 

Administrative documents such as invoices and delivery notes often have to be copied in varying formats for different people working in different locations.
This task can be simplified with applications such as KYOeasyprint. A single print command sends all the copies needed with the correct variations (e.g. one invoice, one delivery note) to the right locations (e.g. the mailroom and warehouse printers).